Warehouse design and management

Written by G. Marchet, and A. Perego | July 18, 2025

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Introduction

Warehouses play a critical role in matching product demand with supply across different echelons in the supply chain. No supply chain design and management is adequate without deciding the location, design and management of warehouses. Today, warehouses operate not only as centres for storage but also as centres for value-addition. Several warehouses have assembly, packaging and repair operations within their premises. Warehouse decision models are crucial for an organisation’s profitability. Existing research shows that understanding warehouse design and management principles can play a pivotal role in improving the efficiency of operations; reducing employee fatigue and turnover; and improving customer service levels. New warehouse automation systems can help increase operational flexibility and cater growing customer expectations.

The research agenda in warehousing includes optimisation-based decision models for addressing strategic, tactical and operational warehouse problems, performance analysis of both manual and automated warehouse systems (including robotised systems) using stochastic models, new warehouse design principles, behavioural operations management in warehouses, tools for managing complex e-commerce warehouse operations such as managing returns, cost models for selection of automated material handling solutions, warehouse safety and security, warehousing contracts, etc. Recently, several conferences have been organised around these themes such as the International Material Handling Research Colloquium, June 2016, in Germany, the tracks at the annual EURO and Informs conferences or at the 15th IFAC Symposium on Information Control Problems in Manufacturing, Ottawa, Canada (incom2015.org). Over time (the journal celebrates its 55th volume anniversary this year), the International Journal of Production Research has proven to be one of the key outlets for promoting research in warehouse design and management.

A literature search in the International Journal of Production Research since 1997 (using Google Scholar with the Keywords ‘Warehousing’ and any of the key words ‘order picking’, ‘batching’, ‘zoning’, ‘layout’, ‘routing’, ‘storage’, ‘retrieval’, ‘technology’, or ‘design’) yields over 100 papers. The relevant papers with most citations/year are listed in Table , whereas the count of published articles in International Journal of Production Research related to warehousing area is shown in Figure . An increasing trend in the publication count suggests that there is a growing interest of the researchers in warehousing.


Papers in the special issue

In their paper A Hierarchical Approach to Warehouse Design, Timothy Sprock, Anike Murrenhoff and Leon F. McGinnis propose a hierarchical design decision support methodology for warehouses, based on decomposing the design problem into a set of subproblems and using a formal model of the system to integrate the solutions to these subproblems. The methodology enables a thorough search of the design space and the identification of candidate designs for consideration by the designer. The design methodology is demonstrated with an example of designing a forward pick area.

Christoph H. Glock, Eric H. Grosse, Ralf M. Elbert and Torsten Franzke study maverick order picking behaviour, or workplace deviance (either in a positive or negative sense), in their paper Maverick picking: The Impact of Modifications in Work Schedules on Manual Order Picking Processes. Maverick picking can influence the performance of the picking process. Their paper studies its causes, its forms of appearance and the potential impact on performance. Their results, based on a multi-case study, support the proposition that maverick picking is a major determinant of order picking performance.

Thomas Chabot, Rahma Lahyani, Leandro C. Coelho and Jacques Renaud study order picking routing in their paper Order Picking Problems under Weight, Fragility and Category Constraints. They include product-specific constraints that are often neglected, such as weight, fragility and category constraints. They present four heuristic methods, including extensions of the classical largest gap, midpoint and S-shape heuristics, as well an adaptive large neighbourhood search algorithm. They show their ALNS method outperforms the other heuristics and that it has tight gaps with two mathematical models.

To meet strict delivery deadlines in a volatile demand environment such as e-commerce, a good plan of worker requirements is crucial. Teun van Gils, Katrien Ramaekers, An Caris and Mario Cools propose time series-based models to accurately forecast the daily number of order lines in a warehouse, in their paper The Use of Time Series Forecasting in Zone Order Picking Systems to Predict Order Pickers’ Workload. Using a real case study, they show that such information can be very useful to estimate the number of order pickers and also assign them to pick zones.

E-commerce warehouse operations have to cope with large fluctuations in customer order volumes and a large proportion of product returns. Hence, optimal policies for traditional manual warehouses may not be suitable for e-commerce warehouses. To address this gap, Albert H. Schrotenboer, Susanne Wruck, Kees Jan Roodbergen, Marjolein Veenstra and Arjan S. Dijkstra study the optimal pick routes in their paper titled Order Picker Routing with Product Returns and Interaction Delays using a hybrid genetic algorithm. The algorithm determines routes for simultaneous pickup of products in response to consumers’ orders and delivery of returned products to storage locations.

Order picker discomfort is of significant concern in manual order picking process and is often ignored while identifying the best item storage location. José A. Larco Martinelli, René B.M. De Koster, Kees Jan Roodbergen and Jan Dul attempt to address this gap in their paper titled Managing Warehouse Efficiency and Worker Discomfort through Enhanced Storage Assignment Decisions. They propose an elegant two-stage solution methodology to address these dual objectives. In the first stage, they build data-driven empirical models for estimating cycle times and workers’ discomfort. In the second stage, the empirical models are adopted to formulate a bi-objective assignment problem for assigning products to storage locations. The model is tested for two real facilities.

Puzzle-based storage systems are a new type of automated storage systems that allow storage of unit loads in a rack on a very small footprint with individual accessibility of all loads. Such systems are already adopted for dense parking, dense storage in vessels and new warehousing applications are at the horizon. Masoud Mirzaei, René B.M. De Koster and Nima Zaerpour develop an optimal method to retrieve two loads simultaneously in their paper titled Modelling Load Retrievals in Puzzle-Based Storage Systems. They also develop a heuristic approach for efficiently retrieving more than two loads. Such algorithms hold promise for practice because they can reduce the travel time by more than 15%.

Optimising space utilisation is one of the main goals in warehouse design and operation. While block-stack storage is an inexpensive storage system widely used in manufacturing operations for storing pallets, the optimal storage layout dimensions under a finite production rate are still unknown. In their paper titled Optimising Space Utilisation in Block Stacking Warehouses, Shahab Derhami, Jeffrey S. Smith and Kevin R. Gue propose mathematical models to obtain the optimal lane depth. They use a simulation model to analyse the layout performance with stochastic input parameters.

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The Future of Warehousing — Embracing Automation and AI

Introduction

Warehousing is no longer just about storage — it's about speed, accuracy, and adaptability. As e-commerce grows and supply chains globalize, the demand for faster and smarter warehouse operations is transforming the entire industry. Automation and AI are no longer luxuries — they are becoming essential tools for modern warehouses.

The Rise of Smart Warehouses

Smart warehouses use a combination of sensors, AI software, robotics, and data analytics to automate repetitive tasks like picking, packing, inventory tracking, and shipment scheduling.

For instance, companies like Amazon use robotic arms and shelf-carrying robots to optimize picking paths and reduce manual effort. With advanced machine learning, these systems can learn and adapt over time, further improving their performance.

Benefits of Automation

  • Increased Speed: Robots and automated conveyors work 24/7 without breaks.

  • Improved Accuracy: AI-based systems reduce human error in order picking.

  • Better Space Utilization: Automated vertical storage solutions can save valuable floor space.

  • Cost Savings: While upfront investments are high, long-term savings on labor and time are substantial.

Challenges in Adopting AI

Despite its advantages, automation isn’t without its challenges:

  • High Initial Investment

  • Integration with Legacy Systems

  • Skilled Labor Shortage

  • Ongoing Maintenance Costs

AI in Action: Real-World Examples

  • Alibaba's Smart Warehouse: Staffed by 700 robots, reducing labor costs by 70%.

  • Ocado's Grid System: Fully automated grocery fulfillment with 24/7 operations.

What’s Next for Warehousing?

  • Drones for Inventory Checks

  • Blockchain for Transparent Supply Chains

  • Autonomous Forklifts and Delivery Robots

  • Predictive AI for Stock Replenishment

Conclusion

Automation and AI are transforming warehousing from a labor-intensive function to a data-driven operation. Businesses that adopt these technologies today will lead tomorrow’s supply chain innovations.

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Why Inventory Management Can Make or Break Your Business

Introduction

Inventory management might sound like a backend process, but its impact is visible at the front lines — especially when customers experience out-of-stock items or delayed deliveries. Efficient inventory handling is not just a part of logistics, it’s a key driver of profitability, customer satisfaction, and operational stability.

The Real Cost of Poor Inventory Control

  • Overstocking: Ties up capital, increases storage costs, and leads to product waste (especially for perishable goods).

  • Understocking: Causes stockouts, lost sales, and damages brand credibility.

  • Hidden Costs: Time spent searching for misplaced items, employee inefficiencies, and warehouse errors.

Modern Solutions for Smarter Inventory

  • Cloud-Based Inventory Systems: Access real-time data from any device, anywhere.

  • Barcode/RFID Scanning: Speeds up tracking and minimizes manual entry errors.

  • AI & Predictive Analytics: Forecast demand more accurately using historical data and trends.

Inventory Management Strategies

  • ABC Analysis: Categorize inventory into 3 groups (A - high value, B - moderate, C - low value).

  • FIFO vs. LIFO: Choose a method based on your industry to manage stock rotation.

  • Safety Stock: Always keep a buffer stock to handle supply chain disruptions.

Common Mistakes to Avoid

  • Relying on spreadsheets

  • Ignoring seasonal demand shifts

  • Lack of proper audits

  • No clear reorder points

Tools & Technologies to Consider

  • ERP systems like SAP, Oracle, or Zoho

  • Mobile inventory apps for scanning and stocktaking

  • IoT sensors for real-time monitoring

Conclusion

Inventory is not just about what’s in your warehouse — it's about business control. Smarter inventory practices save money, improve service, and allow your business to scale efficiently.

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